Admission Policy

SOF Week 2023 is open to professional representatives from the defense and security industry including, but limited to: US and partner nation military, US DoD, government personnel, non-profits organizations, exhibitors, guests, and media.

Anyone wishing to attend the exhibition and conference (including those who have been invited by an exhibitor) must pre-register via the event website. Registrations should be completed as soon as possible to ensure there is adequate time to process the registration prior to the event.

During the exhibition show days (09-11 May 2023) there will be limited onsite registration facilities. You are advised to register in advance to avoid delays.

 

View full admission policy

General

Admission is restricted to relevant professional and business visitors. Visitors should be involved in or have some legitimate connection to special operation forces and associated industries.

Cancellation and Substitution

Please note, it is not possible to cancel an attendee registration once completed. If any attendee is unable to participate, we will accept a substitute in their place at no extra cost. Please notify us in writing by emailing customersolutions.sofweek@clarionevents.com with your name, job title, email address & telephone number of both the registered and substitute attendee. 

No refunds are given for registration fees or administration fees associated with SOF Week 2023

Weapons and Prohibited Items

 

No personal firearms or ammunition are permitted during SOF Week 2023.

 

This includes all SOF Week events, held at the Tampa Convention Center (TCC), JW Marriott, Marriott Water Street or Westin Waterside.
 

Guests, including law enforcement personnel not present in an official capacity, are prohibited from bringing weapons into the TCC.  The TCC does not provide lockers of any type. 

 

The only firearms allowed at the TCC during SOF Week are exhibitor display items. All firearms on display must have the fire pins removed and have been inspected. 

 

Guests will be subject to a search upon entry. Anyone found in possession of prohibited items will be asked to remove the item from the venues or dispose of it. Guests who refuse to comply will not be permitted entry into the venues.

 

Off duty law enforcement officers will NOT be allowed to bring firearms into the TCC during SOF Week.

 

Any person licensed by the State of Florida to carry a concealed weapon is hereby notified that they shall not carry their firearms during SOF Week 2023.

 

Other

• All exhibitor personnel, visitors, guests, contractors and service providers acknowledge that only the Organizer’s official admission badge, worn by the person named on it, will permit admission into SOF Week. The badge remains the property of the Organizer and has a notional value of $0.01.

• No person named on the badge or the company, firm or business, which that person represents, may permit the badge to be worn by another person. The wearing of a badge under these circumstances will constitute appropriation, an automatic termination of such license and will be sufficient grounds for the unauthorized individual to be removed from the exhibition. It may also lead to prosecution. Identity checks will be conducted as a condition of entry.

• All persons attending the exhibition should carry and produce on request a supporting personal photographic identity document - passport, photo-ID driving license, national identity document or similar.

• All exhibitor personnel, visitors, academics, guests, contractors and service providers should pre-register. Their names will be subject to a security clearance process. Industry attendee pre-registrations are subject to a non-refundable administration fee.

• Any person found to be registering to attend SOF Week using false information or credentials or deliberately withholding information will have their application automatically denied and may be liable to prosecution.

• Without prejudice, the organizers reserve the right to exclude any person(s).

• No photography of booths and/or exhibits is allowed without the expressed permission of the booth manager.

• Closed Circuit Television Cameras (CCTV) will be in operation at all times during SOF Week. The organizers reserve the right to deliver the CCTV videotapes to the Police or other competent authority as evidence if requested to do so. The contents of such videotapes may be used as evidence in a court of law. For further information, contact the Security Manager.

• The Organizers reserve the right to film/permit approved third party filming during SOF Week. By attending the event, visitors permit the organizers/approved third parties to use any footage taken.

• No sponsorship, promotional, marketing, political or prohibited materials may be brought into, used or displayed by any person inside SOF Week without the express written permission of the organizers. Any person in possession of non-permitted items will be refused entry to or ejected from the venue and site. Prohibited items include firearms (including concealed carry), explosives, stun guns, handcuffs, brass knuckles, sticks, batons, martial arts instruments, pepper spray, tear gas and knives, fireworks, smoke canisters, aerosols, air-horns, noisemakers, flares, dangerous or hazardous items, illegal substances, laser devices, bottles, glass vessels, cans, poles, or any article that may compromise public safety or which may pose a hazard or nuisance to any other person, or any article to be used for a commercial or a charitable purpose.

• I agree that by allowing my badge to be scanned by an exhibitor at the event that I am consenting to the data which I submitted during the registration process being transferred to the exhibitor. The exhibitor may need to transfer your data outside of the US in order to facilitate this.
   

• Your badge may be scanned at the entrance to the event by event staff. This is purely for analytical and health and safety reason and no data is transferred as a result.

• Visitors should be aware that Export control regulations may apply to exhibits based upon both US legislation and legislation from the territory of origin of the Exhibitor. Such legislation or regulations may cover the exportation of goods, the transfer of technology, the provision of technical assistance overseas and activities connected with trade in controlled goods. Exhibitors whose activities may be impacted by such legislation or regulations are required to ensure they have the necessary licenses and mechanisms in place.

• Any visitor who at the sole discretion of the Organizer is deemed to be engaging in controlled business or activity during the exhibition and who is not in possession of relevant trade control licenses may be subject to action on the part of the Organizers including revocation of the application to attend and expulsion from the event. The relevant authorities will be informed of any such activity, which may result in legal action being taken against the visitor by these authorities. Visitors expelled from the event will have no claim for redress against the Organizers, nor any refund for loss of fees.
   

• All persons attending the exhibition must wear business attire or Uniform of the Day.

• No person under the age of 18 years, including children of exhibitors, will be admitted during the tenancy period.
   

• Visitors who have accepted a VIP invitation to attend may have some personal data shared with government agencies for the purposes of programming.
   

• Canvassing is not permitted.
   

• The Organizers reserve the right to exclude or remove anyone from SOF Week who does not comply with this policy or who they reasonably consider are likely to break these rules.

How your personal data will be used

Clarion Defence & Security takes your privacy very seriously. Upon registering for this event, we will only ever use the information we collect or receive about you in accordance with our Privacy Policy.

After the event, your information will be shared with the Global SOF Foundation, who may use the information to communicate with you about Foundation membership and other opportunities relating to Special Operations Forces.

We will also use your information on the basis of our legitimate interests to keep in contact with you about future editions of this and other similar events which may be of interest to you.

Don’t worry, if you prefer us not to contact you about similar events or services we believe you will be interested in, you can opt out at any time using the unsubscribe button in our emails. Alternatively, you can opt out by emailing privacy@clarionevents.com.